JOB DESCRIPTION

ORGANIZATION MISSION MyKingstonKids’ mission is to offer young people in Kingston, NY a safe, positive, and engaging space that provides the opportunity for them to be themselves through the expression of imagination. SUMMARY MyKingstonKids is looking to hire a part-time administrative assistant to help manage our day-to-day operations. Responsibilities include basic bookkeeping, event support, database management and general office support. This position reports directly to the Executive Director. ESSENTIAL FUNCTIONS: 1. Administrative Support • Serve as first point of contact for the organization • Answers and transfers phone calls, screening when necessary. • Welcomes and directs visitors and clients. • Maintains filing systems as assigned. • Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed. • Responds to and resolves administrative inquiries and questions. • Prepares for Board of Directors meetings including printing agendas, minutes, and other documents. • Records and distributes minutes or other records for meetings. • Purchase and maintains office supplies and coordinates maintenance of office equipment. • Manage donor database. • Perform basic bookkeeping tasks including bill paying, check cutting, mailing checks, making deposits, invoicing, running financial reports, assisting with annual audit etc. • Oversee interns and volunteers. 2. Special Events • Coordinate and facilitate MyKingstonKids tabling at community events • Assist with coordination of event logistics 3. Communications • Assist with print and electronic newsletters • Coordinate website updates • Assist with donor communications, including appeal and thank you letters • Coordinate bulk mailings • Maintain organizational archives 4. Performs other related duties as assigned. REQUIRED SKILLS/ABILITIES • Minimum two years related experience; nonprofit experience a plus. • Proficiency with spreadsheets, databases, and word processing. Familiarity with Quickbooks a plus. • Ability to multi-task and prioritize in a dynamic work environment. • Strong attention to detail and ability to work as a team member with minimal supervision. • Solid written and oral communication skills and excellent phone manner. • Ability to develop effective work plans, organize details, set priorities, and meet deadlines. • Ability to operate and troubleshoot standard office equipment. • Interest in and commitment to MyKingstonKids mission is helpful. EDUCATION/EXPERIENCE: • High School Diploma/GED required; Bachelor’s degree in related field preferred. • Three to five years of experience in an administrative role. SCHEDULE: • This a 20 hour per week position, Monday through Friday during daytime hours. There is some flexibility in scheduling. COMPENSATION: • Starting wage is $20 per hour, health insurance not included. To apply please send a resume and cover letter to Frank Waters, Executive Director at: This email address is being protected from spambots. You need JavaScript enabled to view it.